Minutes
Guilford AA JOL Happy Hour Business Meeting
12/4/2025 at 6:30pm
Attendance:
Officers Present: John D. as Business Mtg. Chair & Service Chair, Jo–Treasurer, Herb S.– Web Site Chair, Ann Z. – GSR & Secretary
Officer Not Present: Pam D.—Coins and Books
Others Present: Scott, Sally B., Uli, Lori & Wendy
Opening: John D. welcomed all and opened the meeting with the AA Responsibility Statement: “I am responsible when anyone, anywhere, reaches out for help. I want the hand of AA always to be there. And for that I am responsible.”
Old Business: none
Secretary’s Report: Ann reported that the minutes of the 11-6-2025 meeting had been seny out to the Group. Herb noted that he had a new email address and Ann will resend the minutes so that they can be posted on the Website. John D asked if there were any comments or discussion needed-there was none. John made a motion to accept these minutes for posting on the Happy Hour website. The motion was seconded by Herb and approved unanimously.
that Pam sent out 3 Coins/Cards for anniversaries in September and one big Book to a newcomer in November 2025.
Service Chair Report: John reported he is happy to have Ron P. on board for the open Chair position on Tuesday night. He accepted the commitment and will Chair on Tuesdays in December. John also said that everything else is running smoothly. Ann made a motion to accept John’s report, Jo seconded and the motion passed unanimously.
Treasurer’s Report: Jo opened her report noting that her two year term was coming to an end. Acknowledging the detail involved in setting up relationships with banks, donation beneficiaries as well as donors, Jo volunteered to continue as Treasurer for the time being.
She reported that the group’s 7th Tradition contributions in December totaled $100.00 with $1,768.02 donated Y-T-D.
The current balance for the JOL Happy Hour Meeting is $198.86(not counting the reserve of $400). $598.86 was deposited into the Citizen’s Bank account. Expenses reported for September were $456.01 ($36.14 for the group’s Zoom monthly subscription & $19.87 for Coins and Books and $200 each for the Branford Christmas Alkathon and Guilford’s New Year’s Eve Party). There were no questions or comments made regarding the spreadsheet. Herb made a motion to approve the Treasurers report, it was seconded by John D. and passed unanimously.
JOL Web Site Report: Herb noted that there have been no actual content changes in the Web site and said he is always willing to welcome any new suggestions. Lori made a motion to accept Herb’s report, Sally seconded, and the report was unanimously passed.
GSR Report: Ann Z. reported that the District committee and GSRs met on 11/20/25 and reviewed the Group meeting to see where GSR/alternate openings exist and went through updates of Committee service reports, which were all in good order.
Ann also noted that plans are moving ahead for the new District 20 event series that will focuses on the 12 Steps – 3 at a time- over the course of 4 workshop/social events beginning on February 14, 2026 at the Guilford Congregational Church. And finally, regarding efforts to increase participation at the meetings by offering dinner, Ann mentioned that the District Alternate, Rich, had volunteered to personally cater the meeting at the cost of purchasing ingredients. This will substantially offset costs.
Jo made a motion to accept the GSR report, it was seconded by Sally and unanimously approved.
New Business:
- The group suggested discussing the Quarterly District and Area Group donatons in January.
- A suggestion was presented regarding a review of guidelines for monthly chairs to limit cross talk in their role as the meeting facilitator.
- Herb also asked the group to think about ideas to get the overall group more engaged in the Business Meeting.
Chairman’s comments/Adjournment. John D. made a motion to adjourn, it was seconded by Herb and Jo and the meeting was closed.
