Minutes
Guilford AA JOL Happy Hour Business Meeting
9/3/2026 at 6:30pm
Attendance:
Officers Present: John D. – Business Mtg. Chair, David W.- Service Chair, Jo – Treasurer, Herb S. – Web Site, Pam D. – Coins and Books, Ann Z. – GSR & Secretary.
Others Present: John R., Sue G. Dan A.
Opening: John D. welcomed all and opened the meeting with the AA Responsibility Statement: “I am responsible when anyone, anywhere, reaches out for help. I want the hand of AA always to be there. And for that I am responsible.”
Secretary’s Report: Ann reported that the minutes of the 5/7/26 meeting had been sent out to the Group. John D asked if there were any other comments or discussion needed-there were none. David W made a motion to accept minutes for posting on the Happy Hour website. The motion was seconded by John D. and approved unanimously.
Old Business: A new format of Quarterly vs. Monthy meetings was approved to start with the next business meeting scheduled for September 2026.
If an issue, situation, or other matter requires more immediate attention, our steering committee can be called to order on an as needed basis.
It was recommended that a Treasurer’s report still be issued on a monthly basis and that minutes would be posted for any interim steering committee discussions in the interest of complete Transparency. In addition, the Steering Committee would meeting more formally to create the Agenda for the Business Meeting.
Herb made a motion to accept the Quarterly meeting format, it was seconded by Herb and passed unanimously.
Treasurer’s Report: Copies of Jo’s 6/7/26 excel reports are attached.
Coins and Books Report: Pam D. reported that there were no requests for Coins or books in May. John D. mentioned that John P. might want a coin for his anniversary. Pam will follow-up.
Dan A. reiterated that the opening script does refer members wanting coins to conact Pam D.
There was no further discussion. Ann made a motion to approve Pam’s report, Dave 2nd and the report was unanimously approved.
JOL Web Site Report: Herb noted that there have been no actual content changes in the JOL Web site and said “what you see is what you get.” Dan A. raised the question of whether or not the Web site report should remain on the agenda if no changes are made. This question will be reconsidered after we go the the quarterly meeting format. John D. made a motion to accept Herb’s report, Pam and Davis seconded, and the report was unanimously passed.
Service Chair Report: Davis W. reported that during his first month as service chair all is up to date – all new chairs are in place and meetings are running smoothly. David also updated the Website with his new officer position. Ann made a motion to welcome David and accept his report. Herb 2nd the motion and David’s report passed unanimously.
GSR Report: Ann Z. reported that the 2nd of a in a series of 4 events focusing on the 12 AA Steps – hosted by District 20 (Guilford) – had been scheduled for May 16, 2026 at the Guilford Congregational Church hall for 10:30-1:00pm. This event focused on Steps 4, 5, & 6 and offered a special opportunity for members and attendees to network. The third in this series –focusing on 6/7, 8 & 9, will be held on September 26 – same time/same place. David made a motion to accept the GSR report, it was seconded by Dan A.., and unanimously approved.
Chairman’s comments/Adjournment. John D. made a motion to reapprove all reports, if any were still open, and adjourn the meeting. It was seconded by Dave W.., and the meeting was closed.
Treasurer’s Report
Month Period 8/1/2026 8/31/2026 2026 TOTALS
Citizens Bank- Month End Balance$1,050.17
Income:
7th Tradition Contributions $185.00 $1,412.00
Expenses:
Zoom $36.14 $298.12
Coins, Books and Stamps $5.13 $155.40
District Donation $0.00 $60.00
Area 11 Donation $0.00 $120.00
GSO Donation $0.00 $120.00
Graditude Breakfast $0.00 $200.00
Thanksgiving Alkathon $0.00 $0.00
Christmas Alkathon $0.00 $0.00
New Years Eve Party $0.00 $0.00
Total Expenses: $41.27
Prudent Reserve: $300.00
Balance $750.17
Not counting reserve
