Minutes
Guilford AA JOL Happy Hour Business Meeting
7/3/2025 at 6:30pm
Attendance:
Officers Present: John D.– Business Chair & Service Chair, Jo–Treasurer, Herb S.–GSR & Web Chair, Pam D—Coins and Books, Ann Z – Secretary
Others Present: David B., Justine, Patti
John D. welcomed all and opened the meeting with the AA Responsibility Statement: “I am responsible when anyone, anywhere, reaches out for help. I want the hand of AA always to be there. And for that I am responsible.”
Old Business: none
New Business: It’s been recommended that the group have a brief discussion about the guideline for “length of sobriety” for future monthly meeting chairs – 3 months? 6 months? Other?
John D. recommended moving the “New Business” agenda item to the end of the agenda. There was no objection. So, going forward, the chair will call for new business at the end of the meeting.
Secretary’s Report: Ann Z. reported that the minutes for the 6/5/2025 Business Meeting had been posted on the group’s Website for review. John D. asked for any questions or comments. There were none.
Service Chair Report: John D. mentioned that one of the selected July chairs was not able to host this month and that David B. would be taking that service commitment. No additional comments or questions were raised. John’s report was approved.
Coins and Books Report: Pam reported that 2 Coins/Cards were sent out in May and 7 were sent in June. Pam noted that, when she is not in attendance at a meeting where there is an anniversary, the host is responsible to let her know that an anniversary has been recognized, so that she can reach out to send an acknowledgement. There was no further discussion and John moved to accept the Coin and Books report. Jo seconded and there was unanimous approval.
Treasurer’s Report: Jo clarified that the group’s bank of record is Citizens Bank and not the Guilford Savings Bank (GSB).
She reported that the group’s Zoom subscription fee had gone up minimally from $34.01 to $36.14.
The May 7th Tradition contributions in June totaled $122.00 with $898.02 donated Y-T-D.
The current balance for the JOL Happy Hour Meeting is $355.25 (not counting the reserve of $400). $755.25 was deposited into the Citizen’s Bank account. Total expenses reported for May were just $36.14 for the group’s Zoom monthly subscription ($206.19 has been paid Y-T-D.
John D. asked for any questions or comments. There was no discussion and the treasurer’s report was approved unanimously.
GSR Report: Herb reported that there wasn’t a GSR meeting in June so there is no new activity to share. He cited the continuing need for volunteers to meet with alcoholics in prisons, treatment centers, and hospitals.
JOL Web Site Report: Herb reported that there have been no changes in the Web site and noted that he is always willing to welcome any new suggestions.
Chairman’s comments/Adjournment: As there was no new business brought up, John D. made a motion to approve any reports not individually approved. David B. and Jo seconded the motion, and it was unanimously approved. John then made a motion to adjourn, it was seconded by Herb and Jo, and the meeting was adjourned.
John D. noted that for anyone interested, there is a copy of Roberts Rules of Order AA version on our website: https://www.aahappyhour.com/robert-rules-of-order-a-a-version/
